Can you give out employee information?

Employers routinely disclose employees’ personal information to other companies for business purposes, such as administering payroll and health benefits. Employees’ personal information, however, should be protected from inappropriate use or from being willfully re-disclosed without authorization.

Can an employer post photos of their employees on their website?

Can an employer use employees’ photographs for marketing purposes such as a company web site or promotional literature? There is no federal regulation which specifically prohibits an employer from using employee photos for business purposes including marketing the employer’s products and services.

What employee information can be shared?

Insurance and benefit enrollment forms and claims information. Medical exam information. Workers’ compensation records. FMLA leave certifications and medical documentation; leave information (e.g. dates)

What is HR confidentiality?

What is employee confidentiality? Confidentiality means to confide in and to trust, and is a state of secret keeping.

Is it legal to give out employee information in a reference?

Job References Concerning job references, the law does not protect a private company’s employee information from being disclosed to a prospective employer. That said, it is not a good idea to give out employee information, including a worker’s full name, date of birth, Social Security number, pay level, or work schedule.

Do you need consent to take a picture of an employee?

To ensure that employers are complying with law, and also addressing employee concerns and objections, employers should obtain each employee’s consent, in writing, before proceeding. Ideally, the consent will be sought and obtained prior to each time a photo/video, etc. of the employee will be used.

Can your employer share your personal information with other companies?

Gone are the days when you could share droves of personal information with your employer without fear that the company could share or even sell that data outside the company. After all, unlike other countries, the U.S. lacks universal comprehensive data protection laws except for narrow areas such as for medical information.

Can my employer require information beyond what is required by law?

Employees who are covered by the law may not be retaliated against in any way – such as with a demotion or bad review — for exercising these rights. If you’re not subject to the law, and you believe your employer is seeking information that is beyond what is required by law, you should ask your employer why it is requesting such information.